TMC Structure

The Thomas Merton Center meets its peace and social justice mission through the following structures:

TMC BOARD:

  • The TMC Board is composed of 8-20 members.
  • The board has a President, Vice-President, Secretary and Treasurer that works together within an executive committee.
  • Board members meet on the third monday of the month except for December and when extreme weather-events occur.
  • The Board follows a consensus-driven model of decision-making.
  • Board meetings are open to the public and we invite you to attend them.
  • Board accountability is defined in the by-laws of TMC.
  • From time to time the board generates position statements and sends it out to the media and posts them on the website.

TMC BOARD COMMITTEES:

  • Board committees develop annual tactical goals to meet the five year strategic initiatives of TMC.
  • Each committee reviews their progress towards these goals on a regular (usually monthly).
  • TMC board committee chair persons present quarterly updates on their tactical goals to the board.
  • Board committees include: executive, finance, project, membership/cornerstone, development, personnel, building, community organizing, board development, and technology.
  • Board committees follow consensus-driven decision-making models as they implement governance policies for TMC.

TMC FOCUS AREAS:

  • TMC has three focus area committees (peace and nonviolence, environmental and economic justice) that are recognized as a subdivision grouping of the board.
  • The lead committee person reports to the board at least once annually.
  • Committees align with three of the four focus areas of the Center:  economic justice, environmental justice, human rights, and peace and nonviolence.
  • Committees are actively promoted by TMC staff, interns, board members and volunteers in the New People and eblasts.
  • Committees utilize 501 c 3 status of TMC to collect donations.
  •  7% of each donation collected support core operating expenses of the Center.
  • Committees are supported by interns, follow project guidelines, and report on intern progress.

 TMC PROJECTS:

  • A project’s purpose must align with TMC’s mission, vision and values.
  • Projects utilize the 501 c 3 status of the Center to collect donations, grants, and raise project revenue.
  •  7% of each donation collected support core operating expenses of the Center.
  • All project donations go through the TMC bank account.
  • Projects can use resources of the center including utilizing meeting space.
  • The group must define themselves as “a project of the Thomas Merton Center” on all print and electronic communications.
  • In some instances, foundations will accept only one grant application from a project of the Thomas Merton Center (i.e, Sprout Fund). Because it is possible that multiple grant applications from various TMC projects, project leaders should contact staff prior to submitting a grant application to check on this.
  • Copies of project grant applications, award letters, and grant reports must be kept in TMC’s office for auditing and accountability purposes.
  • New projects will be reviewed by the project committee and then may be recommended to receive project status to the board.
  • Projects must follow all project guidelines and sign off on them on an annual basis.
  • Projects must report on their activities and finances on a quarterly basis.
  • Projects will receive quarterly reports regarding their finances.
  • Projects must attend semi-annual meetings held at the Center.
  • Projects can receive intern support, but must comply to TMC intern program guidelines and report on student progress.

TMC AFFILIATES:

  • A local, state, or national group whose purpose aligns with TMC’s peace and justice mission.
  • An affiliate has no funds going through TMC’s bookkeeping office.
  • Information can be shared in email blasts and newspaper.
  • TMC will endorse affiliate activities if they align with our mission and vision.
  • Affiliates can use TMC space to hold occasional meetings but must be supported by a person that has a key to the office if the meeting occurs during off hours.
  • Affiliates can receive intern support, but must comply to TMC intern program guidelines and report on student progress.

TMC STAFF:

  • Staff are charged with the day to day operations of the center, including maintenance, internet, financial, development, and communications support.
  • Staff maintain accountability and financial oversight of the annual budget given revenue and expenses of the organization.
  • Staff offer support and assistance to the board, board committees, focus area committees, projects, and affiliates of the center.
  • Staff provided added support to the East End Community Thrift Store when needed and requested.
  • Staff ensure open communications between the membership and the organizations structure.
  • Staff provide an open and welcoming environment where everyone’s voice can be heard, especially our members.
  • Currently the TMC staffing structure is composed of four core operating staff, two organizers, and three work study assistants.
  • Staff refer governing and policy decisions to board leaders who are charged with tasks in each of the board committee areas.